SOL/HRM · Human Resource Management System

Smart HRMS

A complete, self-hosted human resource management platform that takes an organisation's people operations off spreadsheets and email chains and puts them into one auditable system. Built for mid-sized organisations — particularly in financial services and other regulated sectors — where approvals, documentation, and staff development all need to be traceable.

Expense Memo and Approval WorkflowAsset RegisterLearning and Development PlatformKPI and Performance Appraisal

SOL/HRM Overview

Smart HRMS is not an HR "portal" bolted onto a payroll file. It is a workflow engine: requests are raised, routed to the right approvers in the right order, signed, archived, and reported on.

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SOL/CAP Capabilities

What it does.

Expense Memo and Approval Workflow

The system's most heavily engineered module. Staff raise expense memos against defined categories; the memo then moves through a configurable multi-stage approval chain driven by a workflow engine rather than hardcoded rules. Approvers act within the system, and each approval is captured. Configurable approval chains with per-stage rules and delegation Automatically generated, signature-bearing PDF memos, produced entirely server-side with no external service or licensed library Automated reminders for memos sitting unactioned Reporting views across status, category, department, and period One-click Excel export for finance reconciliation Administrative configuration screens so the approval structure can be changed without a developer

Asset Register

Full lifecycle tracking for organisational assets, built around a registration-before-assignment discipline — an asset must exist properly in the register before it can be handed to anyone, which is what stops asset lists drifting out of reality. Asset registration with categorisation, acquisition detail, and cost basis Straight-line depreciation calculated and carried forward automatically Assignment and reassignment with complete custody history per asset Maintenance logging against each asset record Structured disposal workflow that closes an asset out rather than deleting it

Learning and Development Platform

A full internal LMS built into the HRMS, so training is tied to the employee record rather than living in a separate system nobody logs into. Slide-based study engine with progress tracking per learner Course authoring in Markdown, plus direct import of existing PowerPoint and PDF material Enrolment, completion, and reminder notifications, including automatic three-day nudges for stalled learners Certificates of completion generated on qualification Course management with versioning, deletion, and per-learner progress reset

KPI and Performance Appraisal

Editable appraisal templates, named and structured to match the organisation's own performance language Employee-first assignment with automatic fallback to grade-level templates, so nobody is left unassessed because a template was missed Bulk auto-generation of appraisals across all grades at cycle start

Employee Records and Administration

Central employee master record feeding every other module Deletion restricted to the System Administrator role, gated behind explicit safety checks that prevent removal of employees with active records elsewhere in the system Department, grade, and role structures that the rest of the workflow logic reads from

SOL/TEC Detail

Why it works

Most HR systems fail in one of two ways: they are too expensive to license per-seat for a growing organisation, or they are so generic that the approval flows never match how the organisation actually makes decisions. Smart HRMS is delivered as a system you own, with the approval logic configurable to your structure — and it runs on hosting you are already paying for.

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Technical profile

Primary build	PHP 8.1+ with SQLite, Tailwind CSS, session-based authentication
Dependencies	fully vendored — no Composer required on the server, no build step
PDF generation	self-contained, vendored engine; no third-party API calls, no per-document cost
Deployment	upload and extract a single archive on standard cPanel hosting
Alternative build available	an Express/React implementation sharing the same domain model, with JWT authentication and a bespoke glassmorphism interface, for organisations running a Node environment
Localisation	Naira (₦) formatting and Nigerian financial-services conventions throughout

SOL/* Also built

SOL/WEB

Smart HRMS

What it does.

Expense Memo and Approval Workflow

Asset Register

Learning and Development Platform

KPI and Performance Appraisal

Employee Records and Administration

Why it works

Corporate Website Platform

Departmental CRM Portal

Levy and Membership Management Portal

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